The aim of the fund is to support a range of arts activity in communities across the North East (Northumberland, Tyne & Wear, County Durham, Tees Valley) through building greater arts philanthropy.
3 founding grants of £5,000 were made in 2012. Watch this short film to see why these projects successfully met the fund criteria – http://vimeo.com/76048044
The focus of grants is to enable community groups to access professional, quality arts activities on their own terms. Projects could therefore engage a community in arts activity for the first time, develop their engagement, or inspire participants to seek further opportunities in the arts. The project may lead to the creation of a piece of art but an ‘end product’ is not a requirement.
The fund is open to artists and arts organisations but we would especially welcome applications from non-arts community and voluntary groups who wish to work with professional artists/arts organisations. We can also help find the right artist or arts organisation for your proposed project. Applications from artists/arts organisations must show a real understanding of the community needs/interests and address them.
A community for the purpose of grant-making is a group of people who will benefit as a result of the grant. They could be a geographical community or have a shared background, identity or interest.
This round has a particular focus on applications which benefit young people.
For this round of applications the North East Fund for the Arts will be using the standard application form. Some of the sections therefore may not be applicable e.g. if you are an individual artist applying.
These notes should help you fill the form in but are not designed as guidelines for the fund. Please see the call for applications for details of the aim of the fund and if you have further questions contact Ellie Turner.
The majority of funds at the Community Foundation support activity in Tyne & Wear and Northumberland. However the North East fund for the Arts supports activities across the North East (Tyne & Wear, Northumberland, County Durham and Tees Valley). If your activity will take place outside of Tyne & Wear and Northumberland please select no. You will be asked later in the form where the activity will take place.
Q1. Contact Details
This should be the name and address of the organisation who want the grant and who will be responsible for how it is used. The first contact person should be someone who can discuss the application. If possible please give an alternative person in case the first contact person is unavailable. The second person needs to know enough about the project so that they can answer any questions.
Section 1 - About your organisation
Q2. What type of organisation are you?
You do not have to be a registered charity to get a grant, but we can only give grants for activities or projects that are charitable.
Select an option from the tick list. If your type of organisation is not stated, choose ‘other’ and state the type in the box below. If you are not sure about answering this question please contact us.
Q3. When did your group start?
Enter the year in which your group or organisation started (or the exact date if known).
Q4. What does your group or organisation do?
This should be a brief summary of the work of your whole organisation rather than the project you want a grant for. Please try to avoid jargon or abbreviations.
For example a youth club you might say;
We are a youth club working with children and young people 13-19 years old. We open four nights
each week. We provide sport, leisure and arts activities.
Q5. Where does your group do most of its work?
Grants from these funds are available to individuals and organisations across the North East as outlined above.
Q6. How many people directly benefit from or take part in your organisation’s activities each year?
Please state how many people attend your group each year, for example 20 people each week or 160 members. This refers to the number of people who are involved in your activities but does not include volunteers or workers. You might call them service users, beneficiaries or clients.
Q7. How many people are involved in running your group?
Please state how many management committee members, full time and part time staff and volunteers your group has. By staff we mean people who are paid by your organisation.
Full time means 35 hours per week; if they are paid for less than this then they are part time.
If any questions don’t apply put a 0 in the box.
Q8. What is your organisation’s income?
The figures should be taken from your most recent annual accounts. The reserves should not include any money you have been given for a specific purpose (restricted funds), for example other grants. If you are not sure about your reserves figure please ask your
Treasurer or accountant.
You must send your latest annual accounts with the application. These should not be more than 18 months old. If you are a new organisation you can send a copy of your most recent bank statement.
Section 4 - About the project or activity
IMPORTANT – Please fill in ‘North East Fund for the Arts’ in the first box. If you fail to fill it in the application will go in with our general applications and may not be seen by the correct panel.
Q9. Describe the project or activity you want the grant for
Tell us about the project you are applying funding for and exactly how you plan to spend the grant.
Q10. Why is the activity or project needed?
Tell us why you think the project or activity is important to your organisation and the individuals involved.
Q11. Which of the following statements best describes the aim of your project?
Select the relevant tick box from the list. You may feel the activity covers more than one so choose the one you think best encapsulates the aims of the project.
Q12. Which one of the following best describes what you hope your project will achieve?
Tick relevant box
Q13. Identify a maximum of 3 objectives that will be met as a result of the grant.
Use this section to state simply and clearly what you are going to do with your grant. Try to ensure that your grant objectives are “SMART”:
Specific: You should state exactly what you intend to do with the grant.
Measurable: Make sure it is possible to collect evidence of what is achieved with the grant.
Achievable: Be realistic, and only set grant objectives that you are able to deliver.
Relevant: Remember we are interested primarily in what difference our grant will make.
Timescaled: For each grant objective tell us exactly when you hope to have achieved it.
Examples might include:
• For a simple grant to purchase a mower for a cricket club:
1. A mower will be bought and used on the club’s pitch by June 2015.
• For a more complex grant to run youth sessions focused on promoting healthy living:
1. 40 young people will take part between June and August 2015.
2. 12 sessions will be held of 2 hours duration in Summer 2015 covering exercise, healthy eating, smoking, sexual health and drugs and alcohol.
3. We will collect “before and after” evidence to see if participants’ attitudes to healthy living change and report our findings in September 2015.
Our advisors will review your grant objectives when we consider your application, and may suggest changes to them if necessary.
Q14. How will you track progress and show whether you have succeeded in achieving your objectives?
Tell us how you will collect evidence that shows the
SMART objectives have been met and explain how you will report on it (e.g. written reports, photos etc)
At the end of the grant period, we will ask you to provide evidence that these grant objectives have been achieved. For this reason it is important to ensure from the start that you collect the information you will need to meet this requirement. Please briefly explain
here how you will go about gathering and using the information you will need. Describe the records you will keep, data you will use and any tools you will apply for evaluation.
Some of the things you might do include keeping attendance sheets, taking photographs, making a short film, surveys or an independent evaluation.
Q15. How many people will benefit directly from this project or activity?
We know you will not always be sure exactly how many people will benefit; if that is the case, please give an estimate based on your previous work or similar schemes elsewhere.
Q16 – 21 Beneficiary information
For Q16, please tick one box which most closely describes the main beneficiaries of your
project or activity. If the work you are asking us to fund will be open to anyone, please
select ‘the general public’. For Q17 tell us the main area of benefit of the work. If you have
said in Q16 that your work will mainly benefit people of a ethnic origin age group, gender
or disability/condition, please give details by selecting options in Qs 17-21.
Section 5 – Money
Q22. How much will the project cost in total?
This should be the whole cost of the project and not just the amount you are asking for if it
is part of a bigger project.
Q23. Where will the money come from
If you are applying to other funders to support the project please tell us which other funders you have applied to for a grant including if your group is putting any money towards the project.
You should state the name of the organisation approached and the amount of money requested from them. If the amount is secured please indicate with an S.
Q24. What are you asking us to fund with the grant
Each item you are asking for should be itemised with the total cost and the amount requested from the Community Foundation and then the grand total inserted at the bottom of the table.
Section 6 - Administration
Q25. Independent Referee
This should be someone who knows your organisation and its work but is independent of
it. That means they should not be a trustee/director, employee, volunteer or beneficiary. A
suitable referee might be another funder, a local councillor or a membership body.
Q26. Your bank account
Any grant will be paid by electronic transfer (BACS). We will only make payments into the
accounts of organisations, not personal accounts. The name of the account should be that
of your organisation. Please provide the address of your bank and your sort code (6 numbers) and account number (8 numbers).
Q27-28. How many signatures do your cheques require and how many people are allowed to sign them?
We expect that cheques should require a minimum of two signatories who are not related to each other, and that at least two people in your organisation are able to sign them.
Q29. May we give your organisation’s contact details to the press, TV and radio?
We will only do this if you get a grant and we will contact you in advance before we do.